In applying for exhibit space, exhibitors agree to abide by the following regulations:
- Each exhibitor is responsible for compliance with the Americans with Disabilities Act (ADA) within its booth and assigned space.
- Attire of exhibit personnel should be consistent with the business casual atmosphere of the convention (i.e.: polo or blouse with khaki pants is acceptable).
- Because of iSBTc’s effort to recycle its plastic name badge holders, only iSBTc-sponsored decals, pins, and ribbons may be affixed to delegate or exhibitor badge holders.
- Demonstrations by exhibitors may not interfere with normal traffic flow nor infringe on neighboring exhibits. Demonstrations will not be permitted outside of the exhibitor’s assigned booth space.
- Canvassing or distribution of advertising material by an exhibitor will not be permitted outside of the exhibitor’s booth space. Canvassing or marketing of any products or services in any part of the exhibit hall or meeting rooms by anyone representing a non-exhibiting firm is strictly prohibited. iSBTc does offer sponsorship opportunities for registration bag inserts and hotel room drops. Contact Tara Withington at 414-271-2456 for more information.
- iSBTc must be notified of an exhibitor’s intent to distribute food or beverage items in the exhibit hall. All such items must be approved by iSBTc and ordered directly from The Hyatt Regency Bethesda. Exhibitors are not permitted to bring in outside food or beverages.
- Smoking is prohibited in the conference center.
- Subletting of exhibit space is not permitted. Sharing of exhibit space is not permitted unless it is within divisions of the same company.
- iSBTc reserves the right to reject any exhibit application submitted; to reject, prohibit, restrict, or otherwise require modification of any exhibit for any reason; and to evict or bar any exhibitor whose conduct or materials are objectionable to iSBTc for any reason. In the event of any such rejection, prohibition, restriction, or eviction under this policy, the responsibility of iSBTc, if any, to the exhibitors shall be limited to the refund of any exhibit fees paid.
Facility and Labor Regulations
- Exhibitors will not affix, nail, or otherwise attach anything to the walls, doors, floors, or columns, except where a nail strip is provided.
- All illuminated displays and other equipment requiring electrical current must conform to local electrical codes. All extension cords must be 3-wire grounded and U.L. approved.
- Exhibitors are required to conform to all local labor regulations in the installation and dismantlement of their booth and exhibit fixtures. More information on the specific labor regulations in effect will be included in the exhibitor service kit.
The exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend, and save the International Society for Biological Therapy of Cancer, The Hyatt Regency Bethesda, U-NEEK EXPO Exposition Services, and their employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges or fines, and attorneys fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or part thereof, excluding any such liability caused by the sole negligence of the Hyatt Regency Bethesda, its employees, and agents.
In addition, the exhibitor acknowledges that the International Society for Biological Therapy of Cancer, the Hyatt Regency Bethesda, and U-NEEK EXPO Exposition Services do not maintain insurance covering the exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.